BS 10500:2011 pdf download – Specification for an anti-bribery management system (ABMS)
2.3 business associate any party with whom the organization contracts, including but not limited to clients, customers, joint venture partners, consortium partners, contractors, consultants, sub-contractors, suppliers, vendors, advisors, agents, distributors, representatives and intermediaries (but excluding personnel) NOTE Different types of business associate pose different types and degrees of risk, and may therefore be treated differently by the organization’s risk assessment and procedures.
2.4 compliance declaration record of acknowledgement by personnel that they have read the anti-bribery policy and agree to comply with it [see 4.2.3a)]
2.5 compliance manager manager of the organization responsible for implementing the ABMS (see 4.4.2)
2.6 conflict of interest situation where outside business or family connections could interfere with the judgement of personnel in carrying out their duties for the organization
2.7 facilitation payment illegal or unofficial payment made in return for services which the payer is legally entitled to receive without making such payment NOTE It is normally a relatively minor payment made to a public official or person with a certifying function in order to secure or expedite the performance of a routine or necessary action, such as a visa, work permit or customs clearance. 2.8 implement design, develop, introduce, operate, maintain, monitor and continually improve
2.9 management system system to establish policy and objectives and to achieve those objectives [BS EN ISO 9000:2005] 2.10 organization corporation, company, firm, partnership, enterprise, authority or institution, or part or combination thereof, whether incorporated or not, public, private or voluntary, that has its own functions and administration NOTE For organizations with more than one operating unit, a single operating unit may be defined as an organization.
2.11 personnel organization’s directors, officers, employees and temporary staff or workers
2.12 top management person or group of people who direct and control the organization at the highest level [BS EN ISO 9000:2005]
3 Planning
3.1 Planning The organization shall plan for the adoption of an anti-bribery policy and the implementation of an ABMS by ensuring that the following steps are taken.
a) Allocating responsibility for planning to personnel of appropriate seniority.
b) Appointing appropriately qualified personnel to conduct a risk assessment to identify what activities or other aspects of the organization’s business have bribery risks.
c) Assessing in what manner and to what extent the ABMS should be implemented by the organization, taking into account the factors in 3.2.
d) Writing the anti-bribery policy.
e) Designing or modifying the necessary policies, procedures and controls for the ABMS.
f) Determining the necessary resources (including funding, personnel, equipment and materials) needed to implement the ABMS. g) Preparing an implementation timetable with clearly identified responsibilities and timelines.
3.2 Scope of the ABMS The ABMS to be implemented by the organization shall be reasonable and proportionate having regard to the nature and extent of bribery risks which the organization faces and taking into account the:
a) size of the organization;
b) countries and sectors in which the organization operates;
c) nature, scale and complexity of the organization’s activities and operations;
d) organization’s existing and potential business associates; and
e) applicable statutory, regulatory, contractual and/or professional obligations and duties.