BS 8210:2012 pdf download – Guide to facilities maintenance management
Requirements for the health and safety of persons in and around a facility, coupled with the need to discharge the responsibilities of ownership, mean that an organization would benefit from adopting a proactive approach to its facilities maintenance management. The maintenance requirements of a facility are, to a large extent, a consequence of its original design and construction. Inefficient design, inappropriate specifications and poor quality work can result in faults that are subsequently difficult and expensive to diagnose and remedy. Inappropriate maintenance and repairs amount to unnecessary cost and inconvenience, which can be compounded by further attempts to remedy faults. A policy should be developed to support the preparation of operational plans in accordance with the maintenance strategy. The policy should outline the scope (see 4.3.2) and course(s) of action that should be taken to achieve an organization’s goals (see 4.1). Organizations should ensure that suitable expertise is available for maintenance and its management at all levels within the organization. Where this expertise is not available in an organization, external resources should be employed instead. Persons responsible for managing the maintenance of facilities, including engineering installations, should possess appropriate management ability and technical competence.
4.3.2 Scope of policy The maintenance policy should embody the principle of best value for money (see BS 8572) to protect both the asset value and the resource value of the facility. The policy should cover:
a) the organization’s anticipated future requirements for the facility, taking into account the facility’s physical performance and functional suitability, for example:
1) the use of the facility, i.e. anticipating likely upgrades and the effect on the life cycles of existing materials, components and engineering installations;
2) a change of use for the facility and the effect of any conversion work on the life cycles of existing materials, components and engineering installations;
3) the anticipated date of conversion, renovation or refurbishment work;
b) any cycles of maintenance determined in accordance with a);
c) the method of maintenance, taking account of cycles of maintenance [see b)] together with the requirements of the organization with respect to the use of the facility and any special requirements to which this might give rise;
d) holding spare parts and other items to replace those that are beyond repair or which have exceeded their useful life (see 9.7.6);
e) the means for reporting on performance achieved.
4.4 Permits and approvals NOTE 1 A permit-to-work is a formal system that states, in precise terms, the work to be done and when, and which parts of it are safe. A permit-to-work is a means of communication between site management, plant supervisors and operators, and those carrying out the work. It helps in coordinating different work activities to avoid conflicts. Guidance is given in HSE “Guidance on permit-to-work systems” [1]; while focusing on the petroleum, chemical and allied industries, it is still applicable. An organization should determine the extent to which permits and approvals apply to maintenance work. A risk assessment should be carried out to determine the need for a safe system of work or permit-to-work. Safety should be checked at each stage.
NOTE 2 This anticipates the likelihood of changes to normal operations over the lifetime of the facility as an organization responds to different business objectives and drivers.
4.5 Procurement of maintenance-related services COMMENTARY ON 4.5 One of the functions of maintenance management is to determine which procurement option, or combination of options, for the delivery of maintenance-related services best fits the core business and primary processes of an organization. It is important for organizations to understand the full maintenance requirements and the capability and capacity required to deliver these services.
An organization should define its procedures on the procurement of maintenance-related services in accordance with BS 8572, collaborative business arrangements [see BS 11000 (both parts)] and the preparation of facility management agreements (see BS EN 15221-2).